Closing a medical practice is a complex undertaking and requires a carefully planned strategy.
1. Inform your staff three months in advance of the anticipated closing date.
2. Make sure to outline a staff severance policy and take care to meet your obligations to pay any unused benefits such as sick time and vacation.
3. Inform each high-risk patient suffering from a chronic or complicated medical condition to secure a new doctor, given his/her medical condition requires ongoing attention.
4. Send each high-risk patient a follow-up letter summarizing the discussion and the need to retain the services of another physician immediately.
5. Determine the need to transfer the care of compromised patients.
6. Make referrals, where appropriate.
7. Three months prior to closing, notify patients.
8. Secure and protect the confidentiality of the records you retain. Storage options include archiving records, contracting with a storage firm, or scanning into a read-only digital media.
Since 1997, RSRS has assisted hundreds of physicians with their medical practice closures and record-storage obligations. Whether you’re retiring, relocating or enquiring on behalf of a doctor’s estate, RSRS can help. RSRS is the only physician-managed, fully compliant storage facility in Canada and follows the guidelines for each Canadian province with respect to medical practice closure and patient record retention.
Call RSRS today at 1-888-563-3732 or visit the RSRS website.
*List is not comprehensive